POLICY ON ARCHIVAL
Expo Gas Containers Ltd.
In accordance with Regulation 30 (8) of Securities and Exchange Board of India (Listing Obligationsand Disclosure Requirements) Regulations, 2015, Expo Gas Containers Limited (hereinafter referred to as “the Company”) is required to formulate a Policy on archival of information/events disclosed on the website of the Company Expo Gas Containers Limited.
The Archival policy shall be effective from 1st March, 2016 (“Effective Date”).
This policy covers archival of all Events or Information which has been disclosed to Stock Exchange(s) and hosted on the website of the Company in accordance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and the Applicable Laws.
The archival of Events or Information as disclosed or hosted on the website shall be done in the following manner:
a) Where there is a period for which a Document is required to be archived as per Applicable Law, for the period required by Applicable Law.
b) Where there is no such requirement as per Applicable Law, then for a period of not less than three years.
LOCATION OF ARCHIVAL
The archived folder shall be located on the website of the Company.
AUTHORITY FOR APPROVAL OF POLICY
The Board shall have the authority for approval of this policy in pursuance to this Regulations.
AUTHORITY TO MAKE ALTERATIONS TO THE POLICY
The Board is authorized to make such alterations to this Policy as considered appropriate, subject, however, to the condition that such alterations shall be in consonance with the provisions of the Acts and Regulations.
RESPONSIBILITY TO REVIEW THE WEBSITE AND ARCHIVED DOCUMENTS
In accordance with the provisions of Regulation 46 (3), the Authorised Person shall ensure to update any change in the content of the website within two working days of such change. The Authorized person of the Company shall be responsible for periodic and ongoing review of the contents of the website and keep the information up to date.
The contents with respect to Events or Information as disclosed under Regulation 30(8) of the Regulations would be moved to the archived folder after a period of 5 years from the date on which such disclosures/ announcements were made.
The contents with respect to Events or Information other than those mentioned above shall be moved to archived folder at such frequency as may be decided by the Authorized person subject to the provisions under Applicable Law, if any.
REMOVAL OF ARCHIVED DOCUMENTS
The archived documents will be available in the archived folder for a period of three years. After the expiry of three years, the archived disclosures/ announcements shall be removed from the website of the Company.
ACCESS TO THE ARCHIVED DOCUMENTS
The contents of archived folder, on the website of the Company shall be accessible to public for a period of three years.
In any circumstance where the terms of this policy differ from any existing or newly enacted law, rule, regulation or standard governing the Company, the law, rule, regulation or standard will take precedence over these policies and procedures until such time as this policy is changed to conform to the law, rule, regulation or standard. Any change in the prescribed period of archiving in the Regulations or the other Applicable Laws shall mutatis mutandis apply to the corresponding related Clause of the Policy.
AMENDMENTS TO THE POLICY
The Company is committed to continuously reviewing and updating our policies and procedures.Therefore, this policy is subject to modification. Any amendment of any provision of this policy shall be carried out by persons authorized by the Board in this regard.
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